How To Add Comments To A Land Record

Caller comments help you store additional notes, seller details, and conversation context directly inside a property record. In Investment Dominator 2.0, you can add private, admin-only, or public comments that become part of the record’s history.
This guide shows you how to locate a record and add comments to it.

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1. Locate the Record

You can find the record in two ways:

A. Search Bar

Use the global Search Bar at the top of your screen to search by:

• Owner name
• APN
• Mailing address
• Other record-related fields

B. Navigate Through System Sections

You can also browse to the record through the appropriate module, such as:

• Prospects
• Buying
• Selling
• Deal Flow

For example, if you’re looking for a prospect:

1. Go to Prospects.
2. Review the list and select the desired record.

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2. Open the Comments Section

1. Click on the record to open its details page.
2. Navigate to the Comments tab/section.

If the record has previous comments, they will appear here in chronological order. If not, the section will be empty.

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3. Add a New Comment

Click the Add Comment button.

You’ll see a form with the following fields:

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A. Status (Private or Public)

• Private
  • Only users inside your Investment Dominator account can see the comment.
  • This includes you and team members who have system access.
• Public
  • The comment will appear on the public property listing page.
  • Use this only for details you want buyers to see when marketing the property.

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B. Type (Admin/Rep Visibility)

This controls which internal users can view the comment:

• Admin Only
  • Only users with Admin-level permissions can access the comment.
• Admin & Rep
  • Admins and Representative-level users can see the comment.
  • This is the typical choice for general team-sharing notes.
• Admin (Internal Use)
  • Similar to Admin Only, but intended for strictly internal comments.

Use these options based on the sensitivity of the information.

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C. Comment Text

This is where you enter the caller’s notes or any additional information related to the property.

Examples of caller comments:

• The seller is moving out of state.
• They want to avoid paying future taxes.
• They want to sell quickly.
• Any details that do NOT fit into a standard field (APN, acreage, etc.).

You may also add internal notes such as:

• “This property has good potential for recreational use.”
• “Consider marketing toward off-grid buyers.”

These notes become valuable later when doing research or creating property listings.

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4. Save the Comment

Once you’ve completed all fields:

1. Click Add Comment.
2. Your new comment will appear in the Comments list with:
   • Date added
   • Status
   • Type
   • The comment text

You may edit existing comments or continue adding additional comments as needed—especially if the seller calls again or new information becomes available.